Emergency Invoice Uploader – Group invoice data service on the issuer side

Do you have to manually record invoices issued to customers because you issue manual invoices or because the invoicing programme is unable to immediately send the invoice data to the tax authority for some reason? If the answer to any of these questions is yes, our latest development is for you.

From 1 July 2020, the scope and subject matter of those required to provide invoice data has been expanded and will continue to expand from January 2021. Practically all invoices issued will require the invoice data to be sent to the NAV, which must be done automatically by the invoicing programme.

If the invoice data is not submitted at all, or if the data content is inadequate, the tax authority may impose a default penalty per invoice.

When is our application a great help? Our group account data service application may be required on the issuer side in two basic cases. One is when we issue a large number of manual invoices due to our activities, and the other is when our invoicing programme is temporarily unable to provide data. Based on our experience, such problems occur in the event of technical issues or force majeure. An example of the former is a version change in the administration programme, or an update to the NAV data reporting system (version change). In addition, it is becoming increasingly common for entire accounting and inventory management systems to crash for weeks at a time, for example as a result of external hacker attacks or ransomware.

Given that the NAV invoice data service can only be provided on an individual basis on the issuer side, recording issued invoices is extremely time-consuming and risky, as even a single discrepancy in invoice data will result in the buyer’s and supplier’s invoice databases not matching.

What could be the solution? How can we help? Is there a solution to reduce tax and other risks?

In cooperation with our company’s tax and IT experts, we have developed a Windows-based application that can be run on multiple computers, enabling us to fulfil our invoice data reporting obligations en masse via machine-to-machine connections, sending the data content of hundreds of invoices to the NAV system at once.

What are the benefits of using our application?

• The uploading of invoice data is significantly faster than manual entry, and invoices are displayed accurately with the data uploaded by the issuer.
• Our application is essentially a bridging solution, so it is not necessary to purchase our entire tax return preparation package; it can also be purchased or rented as part of a modular system.
• Our application can be operated independently of accounting systems, which makes the recording of invoices more flexible.
• The programme is not a boxed application, so it does not require any conversion or modification of the accounting system.
• The application is compatible with NAV 3.0 development and is completely user-friendly.
• Our system can process thousands of invoices in a short period of time, eliminating any risk.

If you like our offer, please contact our experts at the contact details below so that we can familiarise you and your colleagues with our application in detail and save you time, starting as early as tomorrow.